How to Read a Service Proposal Before Comparing Prices

Two prices are comparable only after you know what each proposal includes. Start with the written deliverables and the conditions under which a quoted price can change.

Build a scope table

List the requested result, the evidence required for acceptance and the items excluded from the proposal. Ask the proposer to mark anything that depends on information you have not yet supplied. A blank cell is a question to resolve, not an implied commitment.

Identify variable charges

Separate a fixed price from usage charges, optional work and changes requested later. Record the unit behind each charge and what event makes it payable. Avoid estimating a supplier's internal costs from its selling price.

Agree how to review completion

Use a sample deliverable or written acceptance checklist where possible. Include how corrections will be requested and who can agree to a scope change. Keep this information with the final proposal so the purchasing decision can be reviewed later.

For STEADYWRK products, consult the published offer information and request clarification on the offer you are considering. Keep any clarification with the proposal you are comparing.